WHAT’S THE WORD?
There are many word processing programs on offer. Some are free to use programs whereas others you’ll have to purchase. Trial versions are sometimes available but be wary. They are often only available for a set time period or you will have restricted access to all the features.
Essentially these programs all do the same thing. Their purpose is to create text documents.
If you already have a word program on your computer but don’t know anything about it, you may be surprised to find it is ready for use. Alternatively it may just be a trial version. If you decide to check it out, you trial period will end at some point and you will lose access. If you want to use the program from there, you have to pay for it. If you want to subscribe, you can follow the prompts the program gives to go online and purchase a subscription.
If your computer came with a full version of a word processing program it should be installed and ready to use.
Open the program and type up your document on screen. You can use multiple pages. The default page size is A4 but this can be changed with the press of a button and the change of a setting.
As you type, your text will appear on the screen in front of you. When you have completed your document, save it in with a file name in a folder on your computer. File the document in a place you’ll remember.
You can have multiple pages in a single document file or just one page. The page size settings and margins will determine how much information will fit on a page. The font type, pt size and line spacings will also play a part in how much room the overall text takes up.
Once the file is saved it can be reopened at a later date and worked on, or added too. Once changes or edits are made you can just resave the file.
When you change any of the default settings to alter the appearance of your document etc this is called formatting. Templates for various styles or layouts are available in the program but you will be restricted by the templates parameters.
You may have to make your own adjustments to make things look how you want.
How and Where to Obtain a Word Program?
Free to use versions or trial versions of word programs are available to use online or download. But surprise, surprise…you might already have a basic version installed on your computer when you bought it, that you didn’t even know about.
If you need to check to see if you have one see the instructions on how:
Click here for Search My Computer for A Program
The free programs despite their limited features, are often quite suitable. You don’t need anything elaborate to transcribe your notes. Remember, if you want to take advantage of low cost or free methods, be prepared to use programs with basic features only. If you already have a program on your computer, use that. It might mean doing a few things in a more labour intensive fashion, but at least there is no additional cost to you. Simply work with what you have.
Should you however, stumble upon a full version on your computer, this means access to all areas. You’ve effectively hit the word processing jackpot. It also means you can also skip the section below on recommended programs for you already have one.
Available Word Programs (Free)
For the ones that need to locate a fully functioning but basic word program, view the link further down for a list of the best 10 free programs. These include popular platforms like:
- Microsoft Works
- Open Office
- Google Docs
My best recommendation for a freebie is Microsoft Works or what is commonly known as WPS Office 2016 Free. It is as close to Microsoft Word as you’ll get and the files are compatible. If you are sending text files for your book, the printer will specify type. Many ask for particular file formats but most file formats are compatible these days, due to the demand for file sending and sharing across the world. So you will be able to save in a range of acceptable file formats.
As mentioned, just download and install the program, create a desktop shortcut or icon, if prompted. Then you’re ready to roll. Always make sure you download your programs from an official website. This should avoid you being conned into downloading dodgy files, viruses and stuff you plain don’t need.
Click here for information on 10 Free Alternative Word Programs
Be wary, there are no updates or support for free to use programs. You’re pretty much on your own but you have to do what works for you.
If you want to go with a paid subscription I recommend Office 365 by Microsoft. It offers a full suite of programs like Word, Power Point, Outlook, Excel but I utilise Word mainly. The cost is around $14 AUD per month. I’ve definitely found the complete version invaluable, especially for retreiving older files with different extensions from earlier versions of Word.
Avoid trial versions unless of course you’re just trialling them as they are exactly that. A trial run. A test period. So they come with limited access time. You may be able to use all the features, but a small window of opportunity is the last thing you need when you are fluffing around, setting up and publishing a book. That will put added pressure on you that you simply don’t need. And unless you time it right when you complete your absolute final book set up, then forget any kind of trial programs. So if you want to take your time or have no extra cost then a free version with basic or limited tools is of much better use to you.
Book Set up in a Word Program