Document File Types

You should now have your manuscript saved as one of the following:

  • A Single Document File (one file with multiple pages)
  • Multiple Document Files (multiple files – multiple pages)

The preferrable method is as a single document file with multiple pages however you may to decide to work in separate documents or individual page files. This will mean multiple documents.

If you need more information or haven’t decided yet, it is recommended you continue reading and then select the best method forward.

Single Document File Vs Multiple Document Files

Single Document File

For optimum results and efficiency, your manuscript should be a single document file made up of multiple pages. This means it is all contained in the one file. If you have other loose documents you want to incorporate into your single document file, either cut and paste them straight in where you want them, or look at utilising the merging process. See Multiple Document Files information further down for instructions on how to merge files.

A single document file makes the job less labour intensive overall.

Other important reasons a single document file makes the most sense:

  • Ease of formatting
  • Calculating page count
  • Costing out book

The page count is quite critical information and vital to know early in the process. This way, adjustments can be made sooner rather than later. Ignoring an initial page count and just letting it roll means you could get a fairly rude shock at the end. Not only at the length of your book and it’s production cost, but also at how much time you’ve just wasted!

Imagine getting to the end of your book layout, only to find you may not even be able to afford to get it printed.

Knowing the page count closer to the start of the process affords a clear vision of the end product and the associated costs. You can then decide whether the overall price is affordable and if your book venture is actually viable. If you think your book is too long on your initial calculations, all is not lost!

Go back through your manuscript and eliminate any unneeded content. Then simply tailor your page count more realistically for your budget. After all, sometimes a harsh word cull can improve a story and give it a better pace, at the same time keeping your back pocket in tact.

Things will most likely change along the way but the more up front information you have in your arsenal, the better you’ll cope as your page count blows out a bit from your original estimation.

And it will. Trust me, it will.

Always allow a few more because that way, your cost should be less when the time comes.

Multiple Document Files

If you already have multiple documents or multiple files, it’s possible to merge them into a single document. For instructions:

Click here for How to Merge Multiple Documents in Word

If you still want to work with multiple document files that is up to you.

The instructions featured are for a single document file with multiple pages. So if you have multiple files you will just have to repeat the same instruction multiple times.


With that said, sometimes with short publications, having multiple files or separate pages won’t make a huge difference. It makes an initial page count a little more difficult when you’re initially costing your books so you’ll have to use the manual counting method.

Any formatting will also take longer as you have to apply the page settings to each document file individually once opened.

Lastly, the text aspect of your book will appear somewhat disjointed whilst in separate pages and files. Until it comes together towards the end of the process, it will not give as much insight into finished aesthetics and impact flowing from one page to the next.  This means any blanket changes prove difficult and time consuming, early on.

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